Privacy Policy

Business of Archviz

Last updated: September 2026

This Privacy Policy applies to www.businessofarchviz.com operated by Anees Alomar of Mathystraße 11, 76133 Karlsruhe, Germany ("we", "us", "our").

This Privacy Policy applies to Personal Data that we collect from our clients and from our website and other online users (hereinafter "you"), as well as information that we collect automatically during your visits to our website (e.g., information collected via cookies).

For purposes of this Privacy Policy, "business partners" means any subcontractors, contractors, or other legal entities with whom we have an ongoing business relationship to provide services or information.

"Personal Data" means any data, such as your name, telephone number, email address, IP ("Internet Protocol") address or location data.

We will only use your personal data in accordance with applicable data protection laws, in particular Germany's Federal Data Protection Act ("BDSG") and the General Data Protection Regulation ("GDPR"), and only as described in this Privacy Policy.

Legal Basis for Processing

Our legal basis for collecting and using your Personal Data as described in this Privacy Policy depends on the Personal Data involved and the specific context in which we collect it. Generally, your Personal Data will be collected and processed by us on one or more of the following legal bases:

Your consent
Compliance with contractual obligations
Compliance with legal obligations
On the basis of our legitimate interests

If you have any questions or need more information about the legal basis for the collection of your Personal Data, please contact us at [email protected] or write to us using the above address.

Information We Collect

We may ask you for Personal Data when you:

Use our website and services
Request quotes, consulting and coaching services, support, or information
Place orders for services
Participate online or otherwise in marketing activities
Subscribe to newsletters or guides
Book a Health Check Call
Join coaching programs or workshops
Subscribe to our marketing and promotional emails or other materials
Interact with us on third-party social networking sites (subject to the terms of use and privacy policies of said third parties)
Contact us

Categories of Personal Data we collect may include your name, email address, and telephone numbers. It may also include professional information such as your job title and other business or company information. We may also collect demographic data, such as age, your interests, and preferences. We may also ask you for other information that we need to process payment for our services.

In order to provide you with a more consistent and personalized experience in your interactions with us, data collected through one source may be linked to other data collected by us through other sources. We may also enrich the data we collect with data obtained from other parties, such as our business partners, to create individual profiles about you.

For more information about our use of cookies and similar tracking technologies, please see our Cookie Policy.

Data Automatically Collected by Us

We may automatically collect information about user behavior and usage during your visits to our website, such as the pages you view, the links you click, and other actions you take in connection with our website.

We may also collect certain information about the browser you use to access our website, such as your IP address, device identifier, location data, browser type and language, access times, the URL of the website from which you arrived, and the URL to which you are directed after leaving our website.

Data from Third Party Sources

We may obtain data about you from third-party sources, such as public databases, our business partners, joint marketing partners, and social networks. We may use this data to better understand user behavior, improve our ability to provide you with relevant information and services, and to prevent and combat fraud.

Cookies

We use cookies on our website. Cookies are small text files that are stored on your device and saved by your browser. For further information please refer to our Cookie Policy. The legal basis for the use of cookies is your consent as well as our legitimate interest.

Use of Artificial Intelligence Tools

As part of our service delivery, we use artificial intelligence tools that may process personal data you share with us. This section explains what tools we use, what data may be processed, and your rights in connection with this processing.

AI Tools We Use

We currently use the following AI tools and platforms in our business:

Anthropic Claude (Anthropic, PBC, 548 Market St, PMB 90375, San Francisco, CA 94104, USA) Used for: drafting coaching reports, content creation, analysis of call transcripts, and other text-based service delivery tasks. Privacy policy: https://www.anthropic.com/privacy

AI image and video generation tools (including but not limited to Higgsfield and similar platforms) Used for: creation of marketing visuals and educational content.

What Data May Be Processed Through AI Tools

In the course of providing Services, information you share with us — including call transcripts, business context, and strategic information — may be processed through the AI platforms listed above. We take the following steps to protect your data:

We apply data minimization: we avoid submitting unnecessary personal data into AI systems.
Where possible, we anonymize or pseudonymize client information before processing.
We treat all AI-processed outputs as confidential, subject to the same obligations as all other client data.
We use only reputable AI platforms with established data protection standards.

Legal Basis for AI Processing

The legal basis for processing your data through AI tools is our legitimate interest in delivering high-quality, efficient services (Article 6(1)(f) GDPR), and, where applicable, the performance of a contract with you (Article 6(1)(b) GDPR).

Third-Party AI Sub-Processors

The AI platforms we use may act as sub-processors of your personal data. These platforms operate under their own privacy policies and data processing agreements. We are not responsible for the independent data practices of third-party AI providers beyond our reasonable due diligence in selecting reputable platforms.

Data processed by AI platforms may be transferred outside the European Union. Where such transfers occur, we rely on the standard contractual clauses approved by the European Commission, or other appropriate safeguards as required under Chapter V of the GDPR.

If you have specific concerns about AI processing of your data, please contact us at [email protected] before engaging our services.

Our Use of Personal Data

We may use your Personal Data for the following purposes:

Providing consulting and coaching services, and conducting transactions you request
Sending notifications about the status of your engagement, order confirmations, and relevant programs
Enabling you to use our website
Providing support in response to your inquiries
Customizing and optimizing our services, notifications, and business relationships with you
Better understanding our clients and website users
Personalizing content and implementing your preferences
Enforcing our Terms of Service and separate contracts with you
Prevention of fraud and other prohibited or unlawful activities
Protecting the security and integrity of our website, business, and services
Other functions and purposes disclosed to you at the time of collection or as required or permitted by law

Retention of Your Data

We will retain your personal data as necessary in connection with the purposes described in this Privacy Policy, for as long as you are actively working with us, and in accordance with Germany's retention periods and other applicable laws for up to 10 years.

International Transfers

We may transfer your Personal Data to other companies and/or business partners as necessary for the purposes described in this Privacy Policy. In doing so, your personal data may be transferred to countries outside Germany and the European Union — in particular to the United States, where several of our third-party service providers and AI tool providers are based.

In order to provide adequate protection for your Personal Data when it is transferred, we rely on contractual arrangements and other appropriate safeguards, including the EU Standard Contractual Clauses where applicable. We take all reasonable technical and organizational measures to protect the personal data we transfer.

We may share your Personal Data with business partners for the purposes described in this Privacy Policy, including for the operation and optimization of our website and for the processing of contracts.

Our affiliates and/or business partners may contact you with information about services and offerings only where you have given your consent or where we have a legitimate basis for doing so. We will only share your Personal Data with affiliates and business partners who have agreed to protect your Personal Data and to use it only for the purposes we have specified.

In addition, we may disclose your Personal Data: in connection with law enforcement, fraud prevention or other legal proceedings; as required by law or regulation; if our business (or a part of our business) is sold to or merged with another company; or if we have reason to believe that disclosure is necessary to protect our business, its clients, or the public.

In all cases other than those described above, Personal Data will not be disclosed by us to third parties for their own marketing purposes without your consent.

External Services and Third-Party Providers

We integrate external services on our website and use third-party platforms in our business operations. The following third-party providers may process your Personal Data:

Analytics: Google Analytics by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland (for EU users). Privacy policy: https://policies.google.com/privacy

Tag Management: Google Tag Manager and Google Site Tag by Google Ireland Limited.

Fonts: Google Fonts API by Google Ireland Limited.

Website, CRM, Email, and Booking: GoHighLevel by HighLevel, Inc., 400 North Saint Paul St., Suite 920, Dallas, TX 75201, USA. Used for: website hosting, CRM, email marketing, newsletter delivery, and appointment scheduling (including Health Check Call bookings). Privacy policy: https://www.gohighlevel.com/privacy-policy

AI Tools: As described in the "Use of Artificial Intelligence Tools" section above.

When content or services from these providers are displayed or used, communication data including your IP address may be exchanged between you and the respective provider for technical reasons. We have no control over the Personal Data collected by third parties and its processing by them. For further information, please refer to the privacy policies of the respective providers.

Marketing

Insofar as you have given us your consent to process your Personal Data for marketing and advertising purposes, we are entitled to contact you for these purposes via the communication channels you have consented to.

Our marketing generally takes the form of email delivered via GoHighLevel, but may also include other channels. Every marketing communication sent by us or on our behalf will include a means by which you may unsubscribe or opt out.

Automated Decision-Making and Profiling

We do not make decisions about you that are based solely on automated processing (including profiling) that produce legal or similarly significant effects for you. AI tools we use are applied to support and assist our professional judgment, not to replace it.

Updating Your Information

If you believe that the information we hold about you is inaccurate or that we are no longer entitled to use it, and you want to request its rectification, deletion, or object to its processing, please contact us at [email protected].

Access Request and Updating Your Personal Data

In the event that you wish to make a Data Subject Access Request, you may inform us in writing. We will respond to requests regarding access and correction as soon as reasonably possible. Should we not be able to respond to your request within thirty (30) days after receiving it, we will inform you in writing of the time by which we will be able to respond. If we are unable to provide you with any Personal Data or to make a correction requested by you, we shall generally inform you of the reasons why we are unable to do so, except where we are not required to do so under applicable legal regulations.

Your Rights

Under GDPR, you have the right to:

Access your personal data
Rectification of inaccurate data
Erasure ("right to be forgotten")
Restriction of processing
Data portability
Object to processing
Withdraw consent at any time (without affecting the lawfulness of processing before withdrawal)
Lodge a complaint with a supervisory authority
Not be subject to a decision based solely on automated processing

To exercise any of these rights, please contact us at [email protected].

The Supervisory Authority

The competent data protection authority is:

Der Landesbeauftragte für den Datenschutz und die Informationsfreiheit Baden-Württemberg Lautenschlagerstrasse 20 70173 Stuttgart www.baden-wuerttemberg.datenschutz.de

How We Protect Your Personal Data

Our data processing is subject to the principle that we only process the Personal Data that is necessary for the delivery of our services. We take great care to ensure that your privacy and the confidentiality of all Personal Data are always guaranteed.

All transmitted data is protected by HTTPS encryption. We also use technical and organizational security measures (TOMs) to protect the data we manage against accidental or intentional manipulation, loss, destruction, or access by unauthorized persons.

Nonetheless, databases or data sets that include Personal Data may be breached inadvertently or through wrongful intrusion. Upon becoming aware of a data breach, we will notify all affected individuals whose Personal Data may have been compromised, and the notice will be accompanied by a description of the action being taken to reconcile any damage. Notices will be provided as expeditiously as possible after the breach is discovered.

Collection and Use of Children's Personal Data

We take the privacy of children very seriously. We do not knowingly collect Personal Data from children through our website. Our services are intended for adults aged 18 and older.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. If we make changes to this Privacy Policy or materially change our use of your Personal Data, we will revise the Privacy Policy accordingly and update the effective date. We encourage you to periodically review this Privacy Policy to stay informed of how we use and protect your Personal Data.

Queries and Complaints

If you would like to contact us regarding our privacy practices for any reason, please contact us at:

Email: [email protected] Post: Anees Alomar, Mathystraße 11, 76133 Karlsruhe, Germany